The active learning cycle
- summarize your current working agreements (WA), definition of done (DOD) and definition of ready (DOR) in the KEEP column
- run your retrospective – 5 phases (record on the right columns)- and create new entries in the TRIES column. For every action item add success criteria and a review date
Otherwise decide for adjusting or skipping the entry.
Assumption is that outcomes from retrospectives mostly change your process and are rarely topics that can be written as tasks or stories. Maybe you added all action items as tasks on your board (like I did in the past) and noticed that it feels strange according to all other tasks. They don’t share the same workflow.
This becomes especially a problem when switching to more flow based approaches like ScrumBan as these kind of tickets stay for longer period to get implemented and monitored.
What is the benefit of using the active learning cycle?
Using this cycle keeps the focus on embedding the planned improvements actively with your WA, DOD or DOR (where they belong too).
Defining review dates and success criteria immediately helps to focus and measure that something gets achieved.
The Plan-Do-Check/Study-Adjust Board
That board is actively embedded in your iteration. During the iteration the team collects items to discuss in the next retrospective in the PLAN column.
If it works you move it to DONE otherwise to the ADJUST column. For the adjustments you add an information what to adjust.
Latest at the beginning of your following retrospective you cleanup the board – best in the beginning of the retrospective.
What is the benefit of using the Plan-Do-Check/Study-Adjust board?
The status of items is highly visible in the team. Collecting topics to discuss enable an early overview and moves us towards retrospectives on demand. As soon as some items appear in PLAN you can ask the team for running a retrospective.
In addition I suggest still using a fixed appointment for running retrospectives at least every 2-3 weeks depending on your iteration length.
How do you embed action items from your retrospective in your iteration? I invite you to share your insights via your comment 😉